Terms & Conditions of Booking
In the following terms & conditions “the photographer” shall mean Chelsea Cannar representing Chelsea Cannar Photography. “The client(s)” shall be those persons defined as bride and groom within this contract. It is agreed that the following terms set out the total agreement made between the parties and that no variation or modification of this contract shall be effective unless agreed by both parties in writing.
The services provided by the photographer for the booking detailed within this document are defined as;
Coverage of Bridal and/or groom preparation on the morning of the wedding day, dependent upon the distance between the locations where said preparation is to take place. Coverage of the marriage/civil partnership ceremony, and subsequent reception up to “the first dance”. The photographer will also remain at the venue after this time to provide coverage of the drinks reception for a short period, however this is dependent on the timings of the day and ultimately at the discretion of the photographer. The photographer will edit and process the images captured during the wedding day using editing software and subsequently provide the client(s) with a selection of photographs from the wedding day in a digital format. The number of photographs provided cannot be guaranteed. The images provided will not be watermarked and will be of a sufficient resolution to allow both printing and digital display.
At the time of booking a non-refundable booking fee of £500 is require. The non-refundable booking fee detailed within this contract as well as full acceptance of the terms and conditions as defined within this document secures the time and services of the photographer for the wedding and is non-refundable or transferable in the event of cancellation, it being the agreed loss suffered by the photographer due to cancellation. The booking fee will be deducted from the total cost of the services provided when calculating the final balance due. Payment in full of the remaining balance will be due at least 3 weeks prior to the date of the wedding.
Postponement & Cancellation
If the client postpones the wedding, then subject to the photographers availability, all monies will be applied to the new wedding date. However the total amount charged will be at the rates which are in place at the time. If the newly requested date is not available, the postponement will become a cancellation by the client.
The client(s) may cancel this contract at any time by giving written notice to the photographer but in doing so shall forfeit any monies paid as a booking fee. If the wedding is cancelled by the client the following rates will apply. Cancellation between 2 & 4 calendar months of the wedding date, 50% of the remaining balance due will apply. Cancellation within 2 calendar months of the wedding date 100% of the remaining balance will apply. All cancellations must be made in writing (an email is acceptable).
The details of the wedding arrangements (such as the time of the ceremony, speeches, first dance etc.) are to be agreed beforehand in writing (an email is acceptable). The client(s) shall notify the photographer of any changes to these details as soon as they are able to do so. The photographer cannot be held liable for delays or disruption in the delivery of a service arising from a change in such circumstances.
It should be noted by the client(s) that photographers are often constrained by rules imposed by celebrants, registrars, ministers and venue management as to what can and cannot be done. As an example, the prohibition of flash photography and/or restriction of the photographer’s movement. In such circumstances, the client(s) agrees to accept the technical limitations that may be imposed upon the photographer due to the equipment used, and restrictions on the areas made accessible to the photographer. The area from which the photographer is able to cover the ceremony may not be the photographer’s choice and the photographer cannot accept responsibility for any obstructed view should this be the case.
Images and Artistic License
The photographer shall be granted artistic license, and the photographer’s judgment regarding posing, lighting, locations used, photographing and editing shall be deemed correct. Due to the vagaries of the weather and the willingness of subjects it may not be possible to capture all of the images requested.
The photographer will do their best to honor photographs requested by clients prior to the wedding day. However the photographer does not undertake to guarantee any specific photographs nor incorporate any specific location/ background. Also due to the willingness and availability of guest and the style of photography, no guarantee is given to photograph everyone present on your wedding day.
All decisions made are in the best interest of the client(s) who will be given the highest quality selection from the images taken. The photographer will endeavor to provide a pleasing colour balance but cannot guarantee exact colour matching owing to the interference of artificial light sources and/or anomalous reflectance caused by a combination of certain dyes and materials used in man-made fibres. It is sometimes impossible to record on film or digital medium the exact colour as seen by the human eye. All images will be adjusted for exposure, brightness, contrast, sharpness, etc. in a style representative of the photographer’s portfolio. The photographer’s judgment regarding these corrections and the number of images provided to the client(s) shall be deemed correct. The photographer will not provide unedited RAW files to clients(s).
The photographer is to be the sole and exclusive professional photographer present on the wedding day, with the exception of an assistant of the photographers choosing agreed with the client(s) prior to the wedding date. It is understood that wedding guests will of course wish to take photographs of the Bride and Groom, however, the photographer should be given precedence over guests in order to capture the wedding photographs required. The photographer cannot be held responsible for a lack of wedding photographs if guests taking their own pictures interrupt the photographer’s work.
Although British Copyright Law states that the copyright of photographs remains with the photographer, the photographer hereby grants to the client a fully paid up, irrevocable and perpetual license to use the images in any format for personal, non-commercial purpose.
The client(s) hereby provide the photographer with unlimited and irrevocable permission to display any photograph covered by this contract in order to generally promote the business in competition, exhibition, advertising, brochures, magazine articles, websites, social media, sample albums etc.
Attendance and Limitation of Liability
The due performance of this contract is subject to alteration or cancellation by either party owing to any cause beyond their control. In the unlikely event of the photographer being unable to attend your wedding due to unforeseen circumstances serious enough to result in the inability to supply the agreed services, liability is limited to a refund of any payments received. It is accepted that the photographer will make every effort to find a replacement photographer of a similar standard to provide coverage, however the photographer may not be held liable for any failure to procure the services of a replacement photographer. In the unlikely event of a technical failure with photographic equipment, cancellation of this contract by either party, or any other circumstance, the liability of one party to the other shall be limited to the total value of the contract.
Any directions issued to clients, their guests or
employees during a photographic shoot are deemed to be at the said person’s own risk. The photographer cannot be held responsible for any personal accidents during a photographic shoot.